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Welcome to the Acronym Glossary for the Division of Information Technology!

With the help of your submissions, we are going to keep growing this, to give IT personnel an easy way to check up on the meanings of commonly used acronyms within the vastness of IT. If you have acronyms that you’d like to add, corrections or additions to an existing entry, or if you’ve encountered an acronym and have no idea what it means, feel free to email us at it.communications@vt.edu - we will get it posted!

4Help - is a service desk assisting the Virginia Tech community with computing-related questions (external name)

ABD - stands for Authorized Budget Document, which displays and describes all the components of the consolidated budget for a given fiscal year. At Virginia Tech, the ABD is the official document that tells us which of our critical needs requests have been approved.

ACCS - stands for ‘Association of Collegiate Computing Services’ – a Virginia-based group dedicated to facilitating the sharing of common interests in information technology and its implementation in the higher education environment.

ADRMS - stands for Active Directory Rights Management Services, which is a service software for information rights management shipped with Windows products. It uses encryption and a form of selective functionality denial to limit access to documents such as corporate emails, Microsoft Word Documents, and web pages.

AEM - stands for Adobe Experience Manager. Virginia Tech's new content management system (CMS), Ensemble, is powered by Adobe Experience Manager. It allows users to update their Web content without worrying about the technical details of creating, editing, and maintaining websites. The 'old' Ensemble (Rhythmyx) will be turned off in mid-March. 

A&P - stands for 'Administration & Planning’ – A&P group plays a variety of roles for the Information Technology organization (IT). Areas of responsibility include strategic planning for IT; policy development for information technology; communications within IT and with the university community; project coordination between elements of IT; project management; personnel services for IT; administrative requests; computer purchasing and software distribution (Information Technology Acquisitions); and coordination with the commonwealth's information technology agency.

ARC - stands for 'Advanced Research Computing’ – ARC at Virginia Tech is an innovative and interdisciplinary environment advancing computational science, engineering and technology.

ASP - stands for Application Service Provider, a company that offers access to applications and related services, or, more commonly, Active Server Page, an HTML page including one or more scripts processed on a Microsoft Web server before the page is sent to the user, making it possible to customize the page on the fly.

CCS - stands for 'Collaborative Computing Solutions’ – CCS provides the Virginia Tech community with stable, scalable and secure customer-focused systems, services and solutions.

CICD - stands for Continuous Integration, Continuous Delivery (or Deployment). CI is the software engineering practice of regularly merging all developer working copies to a shared mainline, with a goal of catching problems early, and preventing massive integration headaches right before launch. CD is an approach where teams produce software in short cycles, ensuring that the software can be reliably released at any time. It aims at building, testing, and releasing software faster and more frequently. The difference between Delivery and Deployment is that in Continuous Delivery, pushing things up to PROD is a manual step, whereas in Continuous Deployment it is an automated step.

CNR - stands for Critical Needs Request, the university budgeting process that allows units of the university to request additional funds from Virginia Tech to support new and ongoing programs and initiatives. CNR requests are typically submitted each spring, and are then considered by Virginia Tech's executive leadership, eventually appearing (or not appearing) in the ABD (to be defined next month).

CREST - stands for ‘Comprehensive Research Enterprise Solutions Team' ­ CREST is a collaboration between the Office of Research and Innovation and the Division of Information Technology. Recently they worked to develop Summit, a new process for development of research proposals.

CRM - stands for Customer Relationship Management, a type of software designed to help businesses manage customer data and interaction, access business information, and marketing and customer support and also manage employee vendor and partner relationships. Blackbaud CRM is currently being implemented by Enterprise Systems; in Advancement, Blackbaud is known as AIMS (the Advancement Information Management System).

CUI - stands for ‘controlled unclassified information’ - a category of unclassified categories issued in a directive on May 9, 2008, by President George W. Bush. CUI replaces categories such as For Official Use Only (FOUO), Sensitive But Unclassified (SBU) and Law Enforcement Sensitive (LES) categories.

DAS - distributed antenna system; a network of antennas on campus that boost cellular signal strength to high-density areas on campus.

DCSS - stands for ‘Departmental Computing Support Symposium’ – a biannual meeting hosted by the Division of IT and intended for sharing of information on a variety of IT initiatives taking place both within and outside the Division.

EO - stands for Exchange Online. This year, Virginia Tech Exchange accounts will move to Exchange Online, a cloud based platform within Office 365.

ERP - stands for Enterprise Resource Planning, a class of software that helps in the management of business processes, and allows an organization to customize a system of integrated applications to automate many back office functions related to technology, services and human resources. For Virginia Tech, the ERP is Banner.

ES - stands for 'Enterprise Systems’ – Application Information Systems /Banner, Information Warehousing, Document Management Systems, Integration & Portal Services/My VT, Database Administration, Application Administration, Web Hosting.

ETF - stands for ‘equipment trust fund’ – short for the Higher Education Equipment Trust Fund, an annually allocated funding resource from the Virginia General Assembly. ETF funds are often used to purchase computers and equipment costing more than $500.

FERPA - stands for Family Educational Rights and Privacy Act of 1974. This Federal law protects the privacy of student education records.

GAE - stands for Google Auxiliary Email, a second Google account that can be requested as a role account by a department for business reasons. This account must be sponsored by an existing GSFE user. Often confused with Google Apps for Education (GAFE).

GAFE - stands for 'Google Apps for Education,' but don't call it that anymore! Google has just changed the name (surprise!) and now these applications are known as 'G Suite for Education. (GSFE)' G Suite includes Gmail, Hangouts, Calendar, Groups, Google Plus, Drive, Docs, Sheets, Forms, Slides, and Sites, and Classroom, and is available for all faculty, staff, and students at Virginia Tech.

HIPAA - stands for the Health Insurance Portability and Accountability Act of 1996, which states that any information regarding a patient’s health cannot be shared without their permission.

IC - the Information Center is Virginia Tech’s 24/7/365 Information Center that serves as a point of contact for end users within and outside the University (internal name)

• VTOC - the Virginia Tech Operations Center was a call center where operators took initial calls to 231-4357/4Help - this center operated under the Information Center, however, it is no longer active

• NOC - Network Operations Center took calls to 231-6780 for network issues, university telephony, and campus cable television - this center operated under the Information Center, however, it is no longer active

ITAC - stands for the Information Technology Advisory Council. ITAC is made up of volunteers from all units within the Division of IT and its units. ITAC provides a new channel for two-way information sharing, with the goal of improving communication and collaboration, and to support ongoing change management. The council also acts in an advisory capacity for the Office of the Vice President and Chief Information Officer.

ITRA - stands for ‘IT Risk Assessment’ – a tool provided by the IT Security Office to enable departments to correlate IT resources with mission critical processes and services. They can then use that information to suss out the consequences of potential disruptions, as well as to generate plans to eliminate or ameliorate risks.

ITE² - stands for 'IT Experience & Engagement' – ITE² is focused on collaboratively evolving and actively ensuring a high quality user experience when interacting with the Division of Information Technology. ITE² serves as the “front door” for users across the university, providing support and coordination of activities. ITE² also works closely with Division units to continuously review and improve the user experience.

ITRA - stands for ‘IT Risk Assessment’ – a tool provided by the IT Security Office to enable departments to correlate IT resources with mission critical processes and services. They can then use that information to suss out the consequences of potential disruptions, as well as to generate plans to eliminate or ameliorate risks.

ITSO - stands for 'Information Technology Security Office’ – The Information Technology Security Office and Lab focus on education and research in computer and network security. We provide tools and services, awareness, and guidance to help Virginia Tech faculty, staff, and students to work towards a safe and secure IT environment for teaching, learning, research, outreach, and the conduct of university business.

LAA - stands for the Log Archiving and Analysis project. It will provide a comprehensive, university-wide, service for collecting, analyzing, and archiving log events

NI&S - stands for 'Network Infrastructure and Services’ – NI&S exists to enable Virginia Tech to succeed in its overall mission by providing and managing the university's information technology infrastructure and services

OU - stands for ‘Organizational Unit’ - a subdivision within the Microsoft Active Directory into which you can place users, groups, computers, and other organizational units. Organizational units at Virginia Tech usually mirror the organization's functional/business structure. 

PHI - stands for Protected Health Information, which includes any past, present and future information generated or received by a healthcare provider, employer, school, or life insurance/health insurance company. This information is protected under HIPAA. 

RACI - stands for ‘responsible, accountable, consulted, informed’ – this mnemonic is helpful in clarifying responsibilities in cross-functional/departmental projects, and describes participation by people in various roles.

SAML2 - stands for Security Assertion Markup Language, an XML-based standard for communicating identity information between organizations. It is used to enable secure transmittal of authentication tokens and other user attributes across Internet domains.

SIS - stands for 'Secure Identity Services’ – SIS is responsible for supporting Virginia Tech’s online identity management and authentication processes. SIS provides secure access to information resources, and supports robust web applications, middleware, online directories, and authentication technologies that integrate with teaching, learning, research, and outreach services throughout the university.

SWOT - stands for ‘Strengths Weaknesses Opportunities Threats’ – a structured planning method that evaluates those four elements of a project or business venture. A SWOT analysis can be carried out for a company, product, place, industry, or person.

TLOS - stands for 'Technology-enhanced Learning and Online Strategies' – TLOS serves the Virginia Tech community by working with faculty to design effective learning experiences, providing training to enhance digital fluency, and supporting innovative learning environments in traditional, distance, and hybrid courses.

UAS - stands for Unix Administration Services which supports UNIX/Linux-based hardware and operating systems for administrative applications (such as Banner and the Enterprise Data Warehouse), instructional applications (such as Scholar), and research applications within ARC and other university organizations.

UID - stands for a Unique Identifier. It is a numeric or alphanumeric string that is associated with a single entity within a given system.

UPN - stands for ‘user principal name’ – in Windows, the User Principal Name (UPN) is the name of a system user in an e-mail address format. The username is followed by the ‘@’ sign followed by the name of the Internet domain with which the user is associated. 

VME - stands for Virtual Machine Environments - it provides the Virginia Tech community with stable, scalable and secure Windows and Linux virtualized customer-facing systems.